Meeting - 2024/06/26 - AGM

Agenda and Reports

Notes

Topic: LORL AGM

Time: June 26, 2024 07:00 PM Eastern Time (US and Canada)

Zoom Meeting: https://us06web.zoom.us/j/89525444700?pwd=H4xBAfUOhJhIfsWNCfiwQaieWy61qx.1 

Meeting ID: 895 2544 4700

As directed by our bylaws, we will be following the nomination process.

Nominations for Open Executive Positions:

Pursuant to the bylaws section 4.7:

The Directors positions will be elected at each Annual Meeting for a two-year term in the following rotation:

a) President, Secretary, Officiating Director, Communications Director and Divisions Director

b) Vice President, Treasurer, Scheduling Director, Competitions Director and Adult Director

Pursuant to section 4.3, the nominating committee will be chaired by the Past President (when the position is filled) or by a Director designated by the Board (when the Past President position is not filled)

Pursuant to section 4.4 any nomination of an individual for election as a Director will:

1. Include the written consent of the nominee by signed or electronic signature;
2. Comply with the procedures established by the Nominations Committee, and
3. Be submitted to the Registered Office of the Corporation seven (7) days prior to the Annual Meeting. This timeline may be extended by Ordinary Resolution of the Board.

Board Positions

The following board positions have completed their 2 year terms and all open for nominations.

Formal Resolutions Under Consideration:

1. Motion to adopt Bylaws

2. Motion to adopt Rules and Procedures

Attendance:

The only persons entitled to attend a meeting of the Members are the Members, the Directors, the auditors of the Corporation (or the person who has been appointed to conduct a review engagement, if any), individuals possessing a proxy on behalf of a Member, and others who are entitled or required under any provision of the Act or the articles to be present at the meeting. Any other person may be admitted only if invited by the Chair of the meeting or with the majority consent of the Members present at the meeting.

Voting Rights:

Registered Members will be entitled to one (1) vote. When you arrive in the zoom meeting, you will enter the waiting room and be admitted to the zoom call, when you enter the meeting you will be notified of the qty of votes your association or position will be entitled to. 

Absentee Voting:

A Member may vote in writing in advance of the meeting of the Members on published proposed resolutions and for the election of Directors by so indicating the vote to the Secretary prior to the vote being taken. 

Proxy Voting

Every Member entitled to vote at a meeting of Members may, by means of a proxy, appoint a proxy holder, or one or more alternate proxy holders, to attend and vote on behalf of the Member. The proxy holder need not be a Member. A proxy must:

1. a) Be signed by the Member;
2. b) Be in a form that complies with the Act;
3. c) Comply with the format stipulated by the Corporation; and
4. d) Be submitted to the Registered Office of the Corporation at least forty-eight (48) hours prior to the meeting of the Members

Voting Process:

Votes will be determined by a show of hands, orally or electronic ballot, except in the case of elections which require a secret ballot, unless a secret or recorded ballot is requested by a Member.  For the election, we will be using a private message to the person running the election portion of the AGM.

Expectations

• It is expected that the delegates to the General Meetings will review these reports prior to attending and thus be prepared with questions, discussion and comments as appropriate. This will lead to quick and efficient meetings with well-thought-out feedback for our executives.
• It is also expected that meeting delegates will take the time to print off copies of the reports they require, bring them to the meeting and save the executive and coordinators bringing extra copies.
• It is hoped that by providing this facility on the website all members of the Lower Ontario Ringette League will have access to the information available and we can assist their delegates to ensure that all required information circulates throughout our membership.

Your comments and suggestions are welcome.